How We Engage

From first conversation to measurable impact. Every engagement is structured for velocity, accountability, and clear outcomes.

The Four Phases

A structured journey from discovery to scale

1

Discovery & Alignment

1–2 weeks
  • Stakeholder interviews
  • Data audit
  • Opportunity mapping
  • Scope definition
2

Strategy Sprint

2–4 weeks
  • AI readiness assessment
  • Roadmap development
  • Architecture blueprint
  • Business case
3

Build & Execute

8–12 weeks
  • Agile implementation
  • Weekly demos
  • Production deployment
  • Integration
4

Optimize & Scale

Ongoing
  • Performance monitoring
  • Model refinement
  • Team enablement
  • Expansion planning

Engagement Models

Choose the structure that fits your needs

POPULAR FOR PE

Transformation Sprint

Rapid, scoped engagements designed for portfolio companies seeking quick wins and measurable ROI within 90 days.

  • Duration: 90 days (fixed)
  • Model: Fixed scope, deliverable-driven
  • Team: Senior-led (2–4 person team)
  • Ideal for: PE quick wins, competitive advantage
Explore Sprint
ONGOING

Strategic Partnership

Long-term collaborations with monthly retainer structure. Continuous optimization, scaling, and deep team integration.

  • Duration: 12+ months
  • Model: Monthly retainer, flexible scope
  • Team: Dedicated senior team + ops
  • Ideal for: Sustained growth, continuous innovation
Explore Partnership
CUSTOM

Project-Based

Defined deliverables with fixed timeline and scope. Best for specific capability builds or pilot projects.

  • Duration: 4–16 weeks
  • Model: Fixed deliverable, time-bound
  • Team: Specialists + delivery lead
  • Ideal for: Proof of concept, specific builds
Explore Project

What to Expect

How we work and what partnership with Xivic looks like

👥

Dedicated Senior Team

Every engagement includes a senior practitioner and specialists. No junior-only teams, no outsourcing. Direct access to expertise throughout.

📊

Weekly Progress Cadence

Structured check-ins every week with demos, updates, and real-time course correction. Full transparency on blockers and momentum.

📈

Board-Ready Reporting

Executive summaries designed for leadership visibility. KPI dashboards, impact storytelling, and strategic context built in.

💬

Transparent Communication

No surprises. Early flag of risks, clear trade-offs presented, and honest assessment of scope vs. timeline vs. quality.

🎓

Knowledge Transfer Built In

Your team learns alongside us. Documentation, training, and playbooks ensure capability remains after we step back.

🔧

Hands-On Execution

We don't just advise. We build, implement, and own outcomes. Our success is measured by your results, not recommendations.

Frequently Asked Questions

Common questions about how we work

We typically start within 2–3 weeks of engagement agreement. This includes contract finalization, NDA execution, team mobilization, and first stakeholder sessions. For urgent transformations, we can compress this to 1 week with accelerated onboarding. The first phase (Discovery & Alignment) runs 1–2 weeks, so you'll have a comprehensive roadmap and go-forward plan within 3–4 weeks of kick-off.
A typical engagement includes a senior delivery lead (10+ years in AI/transformation), 1–2 specialists (depending on scope—data engineers, ML practitioners, product strategists), and a part-time operations/PMO resource. For larger sprints or partnerships, we scale the specialist pool. All core roles are Xivic staff; no outsourced resources. Your team integrates directly with ours, not through intermediaries. We also assign a single point of contact for all communication.
All work product, models, and code are owned by your company. We retain no rights to deliverables, tools, or playbooks created during the engagement. Data is treated with highest security standards—we follow your data governance policies and, for regulated industries, maintain compliance (HIPAA, SOC 2, etc.). We work within your existing infrastructure and do not require external access post-engagement. All IP and data agreements are negotiated upfront and clearly documented.
Absolutely. In fact, we prefer it. We integrate with your internal teams, engineering, product, operations, finance, from day one. Our goal is to build capability in-house, not create dependency. We often run parallel tracks: our team accelerates strategic work while your team owns execution, or we embed directly in your roadmap. Clear governance, aligned goals, and weekly huddles ensure no friction or duplication. Your success is our success.
Flexibility is built in. For Sprint engagements, scope changes are managed through a formal change log with time/cost impact. For Strategic Partnerships, we have monthly planning cycles that allow course correction based on business changes. We maintain a backlog of lower-priority items that can quickly move up if needed. The key is transparent communication, we surface trade-offs early so you can make informed decisions about timing and quality.

Ready to Start?

Let's discuss your transformation priorities and find the right engagement structure for your goals.

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